The rules of the notary’s work have been changed

The rules of the notary’s work have been changed

On February 24, 2021, the order of the Ministry of Justice of Ukraine dated February 18, 2021 No. 638/5 «On approval of amendments to the Rules of Notarial Proceedings» came into force. It approved the Amendments to the Rules of Notarial Proceedings. The production protocol was approved by the order of the Ministry of Justice of Ukraine dated December 22, 2010 No. 3253/5, registered with the Ministry of Justice of Ukraine on December 23, 2010 under No. 1318/18613.

The changes relate to the standard nomenclature of a public notary office and a private notary


Notaries are exempt from the duties:


? maintaining a register for prohibitions on the alienation of immovable and movable property, as well as arrests imposed on such property by courts, investigating authorities and registration of the lifting of such prohibitions and arrests, an alphabetical directory for registering wills, an alphabetical directory for contracts of alienation of real estate, an alphabetical book of records of others contracts, an alphabetical book of life support contracts, an alphabetical book of registration of prohibitions on the alienation of immovable and movable property, as well as arrests imposed on such property by a court, investigating authorities, and registration of the lifting of such prohibitions and arrests, the register of notarial calls for performing notarial actions outside the premises of the notary office, the state notarial archive, the premises in which the workplace of the private notary is located, the register of applications received during the reception of individuals and legal entities; books for accounting literature, books for issuing documents from the archive for review, distribution book for local correspondence, a journal for recording the imprints of seals and stamps;

? drawing up work plans, reports on their implementation;

? generalization of normative legal acts on the implementation of notarial activities.


❕ The procedure for actions in the following situations has been clarified: in case of loss of notarial office work documents, in case of a shortage of office work documents during the acceptance and transfer of notarial office work documents in the event of a change in the head of the office or the person responsible for the conduct of office work, when replacing (termination of notarial activity) a private notary The procedure for sending / serving output documents has been changed, the standard nomenclature of affairs of the state notary office has been changed and the private notary, etc.


? Clauses 4, 5 of this order determine the nomenclature of cases, drawn up and approved by state notary offices, private notaries for 2021, are subject to closing with final records before changes are made. Only the number and categories of cases are indicated in the final record.


The rest of the cases are subject to subsequent case management and are taken into account when closing the nomenclature of cases. Forecast of the nomenclature of reference notary offices and private notaries at the state notarial archival expert commission of the territorial body of the Ministry of Justice on April 30, 2021.